Policies and Forms

The University Secretariat and Legal Counsel manages a University Wide Policy Library, including Research Policies. Relevant research policy links are also listed below for convenience.

The purpose of this policy is to state the position of 成人大片 on the recovery and distribution of the Indirect Costs of Sponsored Research activity. The policy was updated on April 11, 2025 and comes into effect May 1, 2025.

 Access the full policy.

The Indirect Costs recovery rate will be 40% of the Direct Costs where funds will be supplied under a Research Agreement. This recovey rate is subject to the following exceptions: 

  • 35% of the Direct Costs where funds will be supplied under a Clinical Trial Agreement
  • 25% of the Direct Costs where the External Sponsor is a commercial entity and the External Sponsor's funds are to be matched with funds from a government or not-for-profit agency that are contingent upon the External Sponsor's contribution, or
  • a different recovery rate prescribed by the External Sponsor in published terms or policy, which are approved by the University.

The University does recognize that unique circumstances may arise in Research Agreement negotiations requiring a variation in the relevant Indirect Costs recovery rate. Approval by the Vice-Principal Research is required for variations in the published Indirect Costs recovery rates. Please see full policy for details, and when requesting a variance of indirect cost rate, use the folllowing form:

When applying to Tri-Agency programs eligible for indirect cost recovery via the Research Support Fund (RSF) to institutions, applicants do not need to include indirect costs in their funding application. All Tri-Agency programs are eligible for RSF credit except those , and in those cases the relevant indirect cost rate will be posted with Queen鈥檚 approved rates. To learn about recovery rates approved by the University, visit the Searchable Funding Database. Use the search function to find a posting and click to access opportunity details.

For information on US Federal negotiated Indirect Costs, refer to  US Grants and Contracts Indirect Cost Rate Agreement (PDF 828 KB).

If the information you need is not available, please contact us at  research@queensu.ca.

Related procedures:

Tools for Research at Queen's (TRAQ)

Financial Conflicts of Interest

Please see Research Legal Services for information on the following:

  • Equipment Loan
  • Grant Agreement
  • Material Transfer Agreement Questionnaire
  • Non Disclosure Agreement Queen's
  • Standard Research Agreement