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REQUIRED Information on Recruitment Materials:

• Queen’s University/Institutional/Departmental Logo and a version date
• Ethics clearance statement
  • “This study has been reviewed for ethical compliance by the Queen’s University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board.”
    • OR
  • “This study has been reviewed for ethical compliance by the Queen’s University General Research Ethics Board.”
• Study title – simplified as appropriate (e.g., abbreviated, or lay-person language)
• Purpose of the research study
• Target population 
• Basic explanation of tasks and time commitment expected and location of research (e.g., lab, online, KHSC)
• State if compensation is provided (but not necessarily how much). Do not overemphasize incentives (i.e., bold or large print).
• Study contact information/Principal Investigator’s name and/or QR code

*Note: If your recruitment materials do not include the information on this list, you must provide justification for the exclusion in your TRAQ application.

Language:

• Use “participant” instead of “patient”, “subject”, or “volunteer” (as per TCPS2).
• Use simple/lay language instead of discipline-specific jargon.
• Avoid acronyms, abbreviations, or mnemonics unless they are well known to the public or to the group you are targeting AND are not enticing or sensationalistic.
• Avoid terms such as “new treatment”, “new medication” or “new drug” without explaining that it is under investigation (i.e., not yet proven to be safe or effective).
   

Do not use:

• Personal phone numbers (i.e., use a Department/Office/Lab number or limit contact to email).
  • If non-institutional numbers are used, this must be justified in the TRAQ application.
• Statements that may be considered coercive (e.g., Get Big Bucks for this Study!; All the Cool People are Doing it!).
• Sensationalistic or suggestive wording (e.g., Feeling Aroused?).
• Use of stereotypes in words or use of stereotypes in pictures such as cartoons or photos that reinforce negative or uninformed stereotypes.
• Stating or implying a favourable outcome or benefit beyond what is outlined in the informed consent form and the protocol (e.g., This Study will make you Smarter!).
• Featuring compensation before describing the study purpose (e.g., Win an iPhone!).