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Styles

• Edit Styles in order to format document;
• Style elements have a different look from the others (i.e. Heading 1 looks bigger than Heading 2 etc.);
• Headings levels are correctly ordered;
• Do NOT use font formatting to style text.

Fonts

• See "Fonts and Styles" in Accessible Word Document tutorial

Colours

• Use appropriate colour contrast (e.g. black and white);
• Make sure that all information conveyed with colour can also be conveyed without colour;
• For print documents use a matte/non-glossy finish.

Spacing

• To start a new page use the Insert tab then Page Break. Don’t press Enter repeatedly to start a new page;
• Adjust spacing through the Paragraph formatting menu;
• Space between the lines should be at least 25 to 30% of the point size.

Images

• Set wrapping style of non-text elements as “In line with text”;
• Add alternative text to graphics and images;
• Avoid text boxes, Word Art, and watermarks as they’re inaccessible to screen readers;
• Avoid using watermarks and background images as they can make documents illegible.

Columns

• To properly insert a column use Page Layout tab then Columns.
• Avoid using spaces and tabs, it will not be recognized as a column by assistive technology.

Tables

• Use the Insert tab then Table to properly insert
• Use proper Table Headings and check the Header Row check box
• If a table is longer than a page; Heading Rows must be repeated at the top of the table on each of the following pages.

Hyperlinks

• Ensure that the Hyperlink has context and describes where it leads
• Avoid using “Click here” or “More info” as a link title

Graphs and Charts

• Add a short caption preceding the chart or graph that describes their content.
• Provide an alternative presentation of any findings. For many charts, the best alternative format in which to present data is a table with the original figures.  

Headers & Footers

• Do not manually type the page numbers. Use the Insert tab then Page Number.