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Classlist

Why use the Classlist tool?

You can use the Classlist tool to view students enrolled in your course and identify who is currently working online. The classlist allows you to communicate with your students via email.

Important: Student email visibility in the Classlist has been reviewed by the Privacy Officer.

You can use the Classlist tool to:

  • View the students enrolled in your course.
  • Send an email to your class.
  • Print your classlist.

If you have any more questions, please visit the Classlist Frequently Asked Questions page.

Managing Your Class

The following video shows how to receive a copy of all emails sent from onQ:

Note: If you use the Email Classlist button a copy of the sent email will go to your Office365 Queen鈥檚 email account.

Important: If you are selecting an individual or group/section it is recommended that you adjust your email settings.

  1. Click on your name on the minibar at the top of the onQ page.
     
  2. Select Account Settings.
     
  3. Click on the Email tab.
     
  4. Check the box Send a copy of each outgoing mail to [your email address].
     
  5. Click the Save and Close button.

Note: Emails sent from the Classlist will not be saved within the system. Instead, you receive a BCC to your queens email address.

  1. On the navbar, select the Classlist option under the Communications menu.
  2. To email all users enrolled in the course select the Email Classlist button.
  3. A list of the users that will be emailed is displayed, scroll to the bottom and click Send Email.
  4. A pop-up will appear where you can compose your email.
  5. Once you have written the email, scroll to the top of the window and click Send to finish and send the email.

Note: This is a workaround method as there is no straightforward method to export the classlist.

  1. On the navbar, select Grades from the Assessments tab.
  2. Select Enter Grades at the top of the page.
  3. Click the Export button at the top left of the page.
  4. In the Export Grades page, check the boxes beside Last Name and First Name.
  5. Deselect all of the Grade Values that are checked (to prevent exporting of any grades values).
  6. Select any one Grade Item (Since no grade values are being included, the column will not be exported). 
  7. Click the Export to CSV (Recommended) button.
  8. A pop-up window will appear with a link to download the excel file of your Classlist.

Note: When you request your course you can request that a Test Student be enrolled.  If you already have a course and would like to request a Test Student, please to the ITS Help Desk.

  1. On the navbar, select the Classlist option under the Communications menu.
  2. Locate the Test Student.
  3. Click on the drop-down arrow next to the Test Student name.
  4. Click Impersonate.
  5. You will receive a confirmation pop-up message to impersonate the participant. Click Yes to continue.  This will log you in as that student. The Test Student name is now displayed in place of your name on the minibar.
  6. To log out as the Test Student and return to yourself, click on the "X" in the drop-down menu next to the Test Student name in the minibar.

Set Quiz Accommodations at the Course Level

This feature enables an instructor to set up a student's quiz accommodation through the Classlist tool. Once granted, this accommodation will apply to all quiz activities in the course. 

Accommodation options currently available include:

  • more time to complete quizzes at the course level
  • the ability to bypass right-click restrictions in quizzes
    (prohibits students from saving or printing quiz questions).

The additional time can be applied in terms of quiz time multipliers (for example, 1.5x quiz time) or +minutes (for example, an additional 30 minutes) on every quiz in a course. Previously, a student's accommodation would have to be added individually to each quiz.

Quiz-specific special access can overwrite an accommodation for any user on a quiz-by-quiz basis. When you overwrite an accommodation and then click Save, a warning describing the impact of overwriting an accommodation appears.

Instructions to Add Course Level Quiz Accommodations

  1. Click on the Communications tab on the Navbar and select Classlist.
  2. Locate the student that requires the accommodation and click on the black drop-down arrow to the right of the student's name.
  3. Click on Edit Accommodations.
  4. Select the required options.
  5. Click Save.

Note: The Accommodations do not appear under the Special Access section, but if you click on Add Users to Special Access you will be able to see the students with the course level accommodation listed. 

To Edit the Student Accommodation in the Quiz Tool

  1. Go to the Quiz tool and click on the Quiz you wish to edit.
  2. Click on the Restrictions tab and scroll down to Special Access.
  3. Click on Add Users to Special Access and select the student by checking the box. 
  4. Click the Add Special Access button.

Now you can edit the accommodation.

  1. Edit the course level accommodation by clicking the pencil icon located next to the student name. (This will update in the classlist)
     
  2. Add a quiz level accommodation by clicking the pencil icon located next to the date and time. (this will overwrite the course level accommodation)