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  4. CV Management

CV Management

Learn how to import and export your CCV and how to import publication data from sources like Google Scholar.

Canadian Common CV Management

The Queen's Research Discovery Network can be used to update your Canadian Common CV (CCV), and use funding templates to organize your information.

1. Log in to the CCV website.

2. From the home page, select Utilities->Export CV XML. 

screenshot of the Canadian Common CV website showing the location of the Utilities tab and Export CV XML link in menu

3. Click 鈥淚鈥檓 not a robot鈥 and then select 鈥淓xport鈥. This will download a .xml file containing all of the information from your CCV.  

creenshot of the Canadian Common CV website showing the location of the export button

4. Log in to the Queen's Research Discovery Network. 

5. Navigate to your CV page by selecting the Curriculum Vitae tab. 

6. Select "Import from CCV".

Graphical user interface, text, application, email Description automatically generated

7. Choose the appropriate file and select 鈥淚mport鈥. 

 

Graphical user interface, text, application Description automatically generated

8. Once the green 鈥淐CV import was successful鈥 message pops up, select 鈥淒one鈥.

 

Graphical user interface, text, application Description automatically generated

1. Navigate to your CV by selecting the Curriculum Vitae tab. 

2. Select "Export to CCV".

Screen capture of Research Discovery Network Curriculum Vitae tab and location of Downlaod CCV to XML button

3. Select 鈥淒ownload CCV XML鈥, and then click 鈥淒one鈥. This will download a .xml file to your  computer.  

Screen capture of Research Discovery Network Curriculum Vitae tab and button to Export from CCV.

4. Log in to the CCV website. 

5. From the homepage, select Utilities->Import CV XML.

Screen capture of Canadian Common CV website utilities tab and link to Import CV XML

6. Choose the appropriate file, then check the "I'm not a robot" Captcha, then "Parse". 

Screen capture of Canadian Common CV website utilities tab and location to upload your CV

7. Select the sections to import, either manually or with the "Select All" button, then choose "Import". 

Screen capture of Canadian Common CV website utilities tab and location to upload

8. Click "Yes" to acknowledge the warning.

Screen capture of Canadian Common CV website utilities tab and location of YES button to confirm your uplaod

9. You can now safely exit the CCV site. 

 

Importing and Displaying Publications

Import and display your scholarly publications for discovery. Publications can be imported from Google Scholar, EndNote, PubMed, or any other citation database.

1. Log in to and go to your profile page. 

2. Select the publications to be exported, then choose "Export"->"BibTex"

Screen capture of Importing Publications from Google Scholar - Select the publications to be exported, then choose Export, BibTex

3. Choose to export either all, or selected publications, then choose "Export". 

Screen capture of Importing Publications from Google Scholar - Choose to export either all, or selected publications, then choose Export.

4. Use CTL+S or right click to save the webpage you see as a .txt file. 

Screen capture of Importing Publications from Google Scholar - Use CTL+S or right click to save the webpage you see as a txt file.

6. In your account, navigate to your publications by selecting the Publications tab. 

7. Click "Import Publications". 

Screen capture of Research Discovery Network Publications tab and location of Import Publications

8. Choose Google Scholar and select "Next". 

Screen capture of Choose Google Scholar and select Next

9. Choose the appropriate .txt file and then select "Load". 

Screen capture of Choose the appropriate txt file and then select Load.

10. Click "Select All", then "Save Selected". 

Screen capture of Click Select All, then Save Selected. 

11. You will now be taken back to your Publications tab - from here, see the Displaying Publications on Your Profile tutorial for instructions on how to tag your imported publications so that they appear on your profile.

  1. From your Publications tab, select the Import publications link in the right sidebar.
    Link to access the publication import workflow
  2. Select the EndNote File radio button and click Next.
    Selection of the import endnote file option
  3. Click the Choose File button to select the EndNote file from your computer - note that the file must be in XML format. Select the Check author checkbox to only import records wherein you are credited as the author or editor. Now click Load to begin the import.
    Selecting the endnote file to import
  4. You will now have an opportunity to review and update the records being imported. Select the Select All checkbox to verify whether any records are incomplete (e.g., missing publication type) - this will automatically highlight any incomplete records for easy identification; use the Next and Prev buttons to navigate to the incomplete records.
    Updating incomplete endnote records
  5. Once you have updated any incomplete records, you are now ready to import. If you would like to import all records, simply leave the Select All checkbox selected - otherwise, to only imported selected records, deselect the Select All all checkbox to clear the selections, then simply select the checkboxes for the records you do wish to import. When ready to import, click the Save selected button.
    Select endnote records to import
  6. You will now be taken back to your Publications tab - from here, see the Displaying Publications on Your Profile tutorial for instructions on how to tag your imported publications so that they appear on your profile.

  1. From your Publications tab, select the Import publications link in the right sidebar.
    Link to access the publication import workflow
  2. Select the PubMed radio button and click Next.
    Selection of the import pubmed option
  3. Enter the PubMed identifiers (PMIDs) as instructed (i.e., separated by commas, new lines, or semicolons), then click Load.
    Entering PubMed identifiers to import
  4. You will now have an opportunity to review and update the records being imported. Select the Select All checkbox to verify whether any records are incomplete (e.g., missing publication type) - this will automatically highlight any incomplete records for easy identification; use the Next and Prev buttons to navigate to the incomplete records.

    Otherwise, click Save selected to import the records.
    Save selected pubmed records for import
  5. You will now be taken back to your Publications tab - from here, see the Displaying Publications on Your Profile tutorial for instructions on how to tag your imported publications so that they appear on your profile.

 

In order for your publications to display in your profile, they must be tagged with at least one relevant research theme.

To add research theme tags to your publications:

1. Navigate to your publications by selecting the Publications tab. 

2. Select the publications to be tagged and then select "Add Tags". 

image showing steps one and two for how to add research theme tags to your publications

3. Choose either from research themes already tagged to your profile, or use the dropdown menu to select new themes. 

image showing step three for how to add research theme tags to your publications

4. Select "Apply Labels". 

image showing step four for how to add research theme tags to your publications

5. Now, the selected publications will be displayed on your public profile. 

image showing step five for how to add research theme tags to your publications